velsa
Partitioned spaces
DistinctiveBook grand ballrooms and divisible rooms as whole spaces, individual sections, or any valid combination. Physical constraints are enforced — sections 1 and 3 can't be booked together without section 2.
Built to do all the things venues actually do.
Velsa covers the full operational surface, from the first inquiry to closed books. Here's what's in the system today.
Bookings & contracts
Manage prospects, hold space, write contracts, and collect deposits — without the spreadsheet and without the "wait, who's holding which room?" Slack message.
Holds, tentative, definite
Move bookings through inquiry → hold → tentative → definite as the relationship matures. Multiple soft holds can coexist on the same time; the space only locks when a contract is signed.
Find-a-space, ranked
Given dates, attendance, and preferences, get a ranked list of available spaces sorted by fit score. No more hunting across calendars or asking three colleagues which room is free.
Contracts & addenda
DistinctiveGenerate contracts from any booking, send for signature via DocuSign, and lock them on signing. Every subsequent change is a separate, separately-signed addendum — the original is never edited.
Custom payment schedules
Break a booking's fee into any number of installments with their own due dates. The system auto-issues each invoice on its due date and chases past-due automatically.
Sales pipeline with forecasting
Track prospects through six stages from new lead to closed contract. Probability-weighted forecasts give a realistic view of upcoming revenue without the optimism bias.
Operations & staff
Coordinate the people, spaces, and equipment that turn a booking into an event that actually happens.
The two-week ops board
Every published run-of-show item across every venue, grouped by date and department. One screen tells the team what's happening in the next fourteen days. Filterable by venue and department.
Run-of-show with department ownership
Build a timed schedule for each event with department tags and assigned staff. The schedule pulls names from the booking's roster — so “who's actually here?” is never a day-of question.
Constraint-aware floor plans
Drag rounds, rectangles, and stages onto the canvas. The system knows about walls, doors, columns, and outlets and warns when a layout is over capacity. Auto-layout places tables given a headcount.
Work orders & recurring maintenance
DistinctiveTrack setup, teardown, repairs, and preventive maintenance against each venue. Recurring rules schedule the quarterly HVAC check and the weekly carpet cleaning without anyone remembering to.
Calendar across every venue
One calendar across every venue you operate, filterable and zoomable. The bookings detail you need without leaving the page or opening four tabs.
Reporting & accounting
Actual accounting, not just an invoice generator. Built for venues that have to answer to a board, a grants office, or a fiscal auditor.
Fund accounting
DistinctiveReal fund accounting — General, Enterprise, Capital Projects, Grants — over a shared chart of accounts, each fund with its own ledger. Standard for government and non-profit venues, unusual for venue software.
Invoicing across every revenue source
One invoice model for booking deposits, balances, payment-schedule installments, exhibitor orders, and ad-hoc charges. Auto-issued on the right trigger, emailed to the right party.
Payments, refunds, and dunning
Record manual payments (check, ACH, wire) or process cards online. Refund per-payment or void invoices entirely. Past-due invoices escalate automatically; no spreadsheet of aging buckets.
Fiscal-year budgets with variance
Set account-level budgets at the start of the fiscal year. The variance report tells you, by account and by fund, where you're running over and under — not the same answer.
Workday-ready exports
DistinctiveExport journal entries and invoices to Workday in the column layout your finance team configured. Real enterprise-finance integrations, not CSV dumps your controller has to reshape.
Audit-grade journal ledger
Every financial transaction lives in an append-only journal with a source pointer back to the originating record. Nothing gets deleted; nothing gets quietly edited. Filterable by account, fund, date, or source.
Underneath all of that
Cross-cutting capabilities that make the rest possible.
- Exhibitor portal & equipment catalog. Trade-show exhibitors log into their own portal to view your equipment, place orders, and pay invoices. Flows into the same invoicing and payment pipeline as bookings.
- Command-palette global search. ⌘K opens a search across bookings, clients, exhibitors, invoices, contracts, venues, spaces, and equipment. Keyboard-first; no clicking three menus deep.
- SSO, RBAC, and audit log. SAML and OIDC sign-in with group-based role mapping. Every create, update, and delete logged with who and when. Required for enterprise procurement; included.
- Customizable dashboard. Pick the tiles you want — KPIs, revenue trend, pipeline, today's ops board, past-due invoices, your open leads — and arrange them how you read.
The best way to see it is to try it.
Velsa is live as a demo with realistic seeded data. Click through the flows above and see how they actually work.